6 Tips To Clean An Office Space Like A Professional
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6 Tips To Clean An Office Space Like A Professional

If your office is a chaotic jumble of papers, coffee rings, and dust bunnies, it’s time to clean it. But how do you clean an office professionally? You might know next to nothing about cleaning, except probably for the cleaning you do at home.

But don’t worry, it doesn’t have to be a Herculean task. With the right approach, tools, and techniques, you can make your office a place where clients linger and employees focus better.

Prepare the Right Cleaning Materials

Here’s what you’ll need to clean your office professionally:

Microfiber cloth to trap dirt. These are highly-absorbent and effective on various surfaces without leaving streaks or lint.

All-Purpose Cleaner: A good all-purpose cleaner helps you tackle most surfaces in your office. Look for a pH-neutral formula that won’t be corrosive on different materials and doesn’t leave behind residue.

Glass cleaner: Opt for ammonia-free glass cleaning solutions to prevent damaging delicate surfaces.

Disinfectant wipes: are a must have for cleaning high-touch office surfaces and areas like doorknobs, computers, mice, light switches, keyboards, etc. Use disinfectant wipes that can kill 99.9% germs and bacteria.

Vacuum cleaner with attachments: like the crevice tool, upholstery brush, dusting brush, extension wand, or floor brush. These will be key in cleaning carpeted floors, and hard-to-reach spaces.

Industrial mop and bucket: Essential for disinfecting hard floors. Opt for mops with a microfiber head for optimal results.

Rubber gloves: will protect your skin from handling reactive chemical solutions. A rubber pair will do.

Follow a Top-Down Cleaning Approach

Start at the highest points of the room, such as ceiling fans and light fixtures, working your way down to desks, tables, and other surfaces. 

Cleaning in this order allows dust and debris to fall to lower surfaces. It also prevents recontamination.

Pay attention to high-touch zones, as these harbor the most germs and bacteria. For a truly professional clean, tackle often-overlook spots like blinds, air vents, and under furniture.

Apply Specialized Cleaning to Unique Office Fixtures

Offices come with various surfaces which require a specific cleaning approach. For instance, glass and mirrors are prone to streaks and smudges. 

These could be tackled with microfiber cloths and dedicated glass cleaners. Wipe in a Z-pattern or in circular motions. As far as natural cleaning alternatives go, a vinegar-water solution works wonders on stubborn marks.

Meanwhile, food furniture needs regular dusting with a soft cloth, paired with occasional use of wood cleaner or polish. These help maintain the luster and prevent drying. 

Metal surfaces like stainless steel appliances and furniture are better off when cleaned with a microfiber cloth and mild detergent solution.

Finally, carpets and upholstery require thorough vacuuming and deep cleaning with a carpet shampooer or professional cleaning device. Office cleaning companies will know what these are. It’s best to inquire with them about the most efficient cleaning solution.

Create a Cleaning Schedule

There should be a well-structured cleaning schedule to get a consistent clean in any office space. It’s easy for tasks to fall through the cracks without one, leading to dirt, clutter, and germs gradually building up.

Here’s a sample cleaning schedule template to help you get started.

Task Frequency Person / Team Responsible Notes
Emptying trash bins

Daily

Janitorial staff

Ensure bins are lined and lids are closed securely.
Wiping down desks and surfaces

Daily

Employees (individual workspaces) Use disinfectant wipes or a damp microfiber cloth with all-purpose cleaner.
Vacuuming high-traffic areas

Daily

Janitorial staff

Use appropriate attachments for carpets and hard floors.

Cleaning and disinfecting restrooms

Daily

Janitorial staff

Pay special attention to toilets, sinks, liquid soap dispensers, cubicle door handles, etc

Restocking bathroom supplies (liquid soap, paper towels)

Daily

Janitorial staff

Check dispensers throughout the day and refill as needed.

Dusting shelves and equipment

Weekly

Employees (individual workspaces) Use a microfiber cloth or duster to remove dust from surfaces.
Mopping hard flooring and / or vacuuming carpet

Weekly

Janitorial staff

Use appropriate cleaning solutions for your floor type.

Cleaning windows and mirrors Monthly

Janitorial staff

Use a streak-free glass cleaner and microfiber cloths.
Deep cleaning carpets Quarterly Professional cleaning service Schedule professional carpet cleaning for a deeper clean and stain removal.


Keeping the Office Tidy through Preventative Measures

A regular cleaning schedule is crucial for spotless spaces, but prevention maintains that pristine state. Inculcate a culture of tidiness and cleanliness among employees through simple habits.

For example, add visual signs in the pantry to throw away food scraps in the proper garbage disposal. Used plates and utensils should also be dishwashed. All of these will help prevent pesky uninvited guests and keep the area clean and tidy.

Everyone is personally responsible for their own trash. Set a positive example by maintaining a clean and organized workplace, and the rest will follow.

Explore Eco-Friendly or Green Cleaning Solutions

Understanding the impact of cleaning products is becoming even more important in today’s environmentally-conscious world. 

These cleaning solutions, made from natural and biodegradable ingredients, are much safer and more sustainable than traditional chemical-laden solutions.

To check whether the product is considered eco-friendly, look for certifications like EcoLogo, Green Seal, or the EPA’s Safer Choice label. These are good indications the product is compliant with rigorous environmental and safety standards. A clean office is a productive office. Keep these professional tips in mind and you’ll soon be well on your way to creating a workspace that fosters health, hygiene, and productivity. Consistency is key. A regular cleaning routine combined with preventative techniques go a long way.

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